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Administrative Assistant

St. Louis, Missouri
Overview:
Provide administrative support in a shared services environment.   This position requires the ability to work collaboratively in a fast paced environment and perform a wide variety of administrative functions.  Support will be provided to multiple departments, interacting with colleagues of all levels, including members of senior management.  A primary function of this roll will be to provide daily coverage for front desk operations.
 
Core Functions:
Administrative Assistants in the Shared Administrative Services team will provide a wide variety of services in support of the organization.  These may include, but are not limited to:
  • Provide primary back-up coverage for receptionist (breaks, PTO and other absences).
  • Process/code/track invoices.  Set up vendors in accounts payable system as required.
  • Assist with mailings, deliveries and pick-ups.
  • Prepare presentations, correspondence and other materials as needed.
  • Answer questions, provide assistance when needed, and present a professional and courteous image.
  • Make travel arrangements and prepare expense reports.
  • Organize and coordinate meetings, conferences and meals.
  • Collect data and prepare reports as necessary (ad hoc and/or recurring basis).
  • Ensure corporate purchasing card and/or corporate credit card expenses are processed in an accurate and timely manner. 
  • Demonstrate expertise in on-line tools and systems, maximizing utilization and driving efficiency.
  • Perform general office duties such as ordering supplies, filing and maintaining records management database systems.
  • Assist departmental management in the onboarding of new hires as needed (ordering phones/laptops, IT security requests, providing guidance as needed, etc.).
  • Provide project support as needed.  This may include financial tracking related to budgets, cost centers or invoices; safety activities; volunteer coordination or other departmental priorities.
  • Other duties as assigned.
 
Skill/Experience Requirements:
  • High school diploma with two or more years of administrative experience required
  • Strong experience using Microsoft Office applications including Word, Excel, PowerPoint and SharePoint; familiarity with Lotus Notes, BPOpen, SAP and other systems a plus
  • Self-starter with ability to set direction, prioritize and manage competing priorities
  • Excellent communication, organizational and customer service skills
  • Ability to work well with all levels of the organization
  • Team-orientation with strong collaboration skills
  • Must be able to work 6:30 a.m. to 3:30 p.m. Monday through Friday with overtime as needed
Beth Yarbrough
Search Director | Frank CPG Partners
byarbrough@frankcpg.com 

o: 615.678.0287
m: 615.605.5557

www.frankcpg.com

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